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Billing Specialist (m/f/d)

  • Bucharest (RO)
  • Finance, Controlling
  • Fulltime
  • Published: 2025-05-19
Billing Specialist (m/f/d), 1. image
Introducing Thinkproject Platform
 
Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.
 
By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.

As a Billing Specialist, you are responsible for managing and overseeing the billing process for an organization. You ensure a accurate and timely preparation, issuance, and tracking of invoices to customers, clients, or other parties.
 
You play a key role in the organization’s revenue cycle by ensuring that all payments are billed and collected appropriately while maintaining compliance with applicable laws and company policies.
 
The scope of this area includes developing procedures, manuals and transformation solutions with actionable recommendations.

What your day will look like

  • Generate and issue accurate invoices based on contracts, service agreements, or purchase orders
  • Verify billing data, including rates, quantities, and taxes, to ensure accuracy.
  • Manage recurring or subscription-based billing cycles
  • Record payments received and apply them to the appropriate customer accounts
  • Reconcile discrepancies between invoices, payments, and account balances
  • Respond promptly to customer inquiries regarding invoices
  • Resolve billing disputes or discrepancies in a professional and timely manner
  • Provide detailed explanations of charges or adjustments as requested by clients
  • Maintain and update customer billing records in the financial system
  • Coordinate with sales or account management teams to address special billing requirements or adjustments
  • Ensure all billing activities comply with company policies, tax regulations, and industry standards
  • Prepare and present regular reports on billing
  • Assist in audits by providing documentation related to invoices
  • Operate and maintain billing software or accounting systems
  • Identify inefficiencies in the billing process and propose improvements.
  • Support the implementation of new tools or systems for billing and payment processing.
  • Work closely with the finance team to ensure accurate bookkeeping and financial reporting
  • Partner with sales and customer service teams to address client-specific billing needs
  • Collaborate with legal or compliance teams to align billing practices with contracts and regulations
  • Maintain confidentiality of client financial data
  • Stay updated on changes in billing regulations or financial software updates
  • Provide training or support to new team members in billing processes

What you need to fulfill the role

Education:
  • High school diploma or equivalent (required)
  • Bachelor’s degree in Accounting, Finance, Business Administration, or Economics
Experience:
  • 4+ years in finance, ideally in a multi-national company
  • Proven experience as a Billing Specialist, Accounts Receivable Specialist, or in a similar financial role
  • Experience with invoicing, billing systems, or financial software (e.g., QuickBooks, SAP, or Oracle)
  • Knowledge of basic accounting principles and procedures
  • Excellent written and spoken English skills. Proficiency in French, German or Spanish would be a strong advantage
Preferred Qualifications:
  • Prior working experience in intercompany, FP&A, controllership, or other related Finance functions
  • Familiar with financial eco-systems would be beneficial
Technical/Specialized Knowledge, Skills and Abilities:
  • Proficiency in Microsoft Office Suite, especially Excel (e.g., pivot tables, VLOOKUP, and data analysis)
  • Familiarity with billing and accounting software
  • Strong mathematical skills and attention to detail to ensure accuracy in billing and payment records
  • Good communication skills to interact with internal teams and clients
  • Problem-solving ability to resolve discrepancies and issues effectively
  • Technical proficiency with billing software and accounting tools
  • Strong organizational skills to manage multiple accounts and deadlines
Others:
  • Understanding of compliance and legal requirements related to billing and financial operations
  • Ability to handle confidential information with professionalism and discretion
 

What we offer

Health Days I Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Demo Days I Coffee Chat Roulette I Ideas Portal I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Ulrike Ecke | T +49 89 930 839-419

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.


Working at thinkproject.com - Make your intelligence an asset.

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