Event Manager Global (f/m/d)
- thinkproject
- Marketing / Communication / Editing
- Fulltime
- Published: 20.12.2025
Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.
By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.
What your day will look like
The Event Manager is responsible for the overall planning, coordination, and execution of own events and tradeshows/3rd party events. This includes managing logistics, budgeting, coordinating vendors and staff, and ensuring high-quality experiences for attendees. The role requires communication and organizational skills to create memorable and impactful events and tradeshows/3rd party events.
1. Planning
- Lead the planning, coordination, and execution of own events, tradeshows/other 3rd party events.
- Collaborate with stakeholders and internal teams, especially Sales, to understand event/ tradeshows goals, target audience and requirements and and ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection).
- Maintain clear and consistent communication with all stakeholders, providing regular updates on project status, milestones, and any issues that arise.
- Ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection).
2. Budgeting and Financial Management
- Manage event budgets, ensuring all expenses are within agreed limits.
- Track expenses and negotiate with vendors to secure the best rates.
- Support in creation of post-event financial reports, analyzing profitability and cost-effectiveness.
3. Logistics and Coordination
- Coordinate with vendors, suppliers, and contractors for services such as catering, audio-visual setups, decorations, and transportation.
- Managing external agencies, overseeing event and venue sourcing, and coordinating all show production elements, including audio and visual components.
- Collaborate with internal team to create event/booth concept, brief agency/booth builders.
- Collaborate with design team to make sure all event/tradeshow is on brand
- Oversee set-up, execution, and teardown of events, ensuring all logistics run smoothly.
4. Team and Vendor Management
- Manage on-site event staff, including volunteers if needed.
- Assign roles and responsibilities to team members, ensuring efficient workflows.
5. Communication
- Collaborate with the team or develop strategies to promote events through social media, email campaigns, and partnerships.
- Oversee the design and distribution of promotional materials.
6. Onsite Event/Tradeshow Management
- Serve as the primary point of contact for all event participants, staff, and vendors.
- Manage event timelines, ensuring adherence to schedules.
- Troubleshoot issues in real time, making quick decisions to maintain event quality.
- Travel to event locations to supervise and manage all on-site activities.
7. Post-Event Evaluation and Reporting
- Gather attendee feedback and measure event success through surveys, feedback forms, and metrics like attendance and engagement.
- Prepare post-event reports summarizing financial performance, client satisfaction, and areas for improvement.
- Reflect on insights gained to improve future event planning.
What you need to fulfill the role
Key Skills and Competencies:
- Project Management: Strong ability to manage multiple tasks, prioritize, and meet deadlines.
- Communication and Interpersonal Skills: Excellent verbal and written communication in German and English, French is a Plus - with the ability to liaise with diverse stakeholders.
- Problem-Solving: Able to think quickly and resolve issues as they arise during events.
- Attention to Detail: Ensures all aspects of the event are executed to high standards.
- Digital Tools & Technology Proficiency: Highly analytical and deeply tech-savvy, confident navigating a wide range of digital marketing, automation and project management tools while adopting new technologies at speed.
- Budgeting and Financial Acumen: Experience in managing budgets, negotiating contracts, and tracking expenses.
- Flexibility and Travel Willingness: Comfortable working in multicultural and international environments, collaborating effectively across diverse teams and traveling to different event locations.
Qualifications and Experience:
- Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience).
- Languages: Native German speaker, excellent command of English
- Experience: Typically, 3-5+ years of experience in event management or a related field, organization and implementation of international events outside your own country, preferred experience in running corporate events in the Software- oder IT Business.
Contract Details:
- Fixed-term contract: 12 months (maternity leave cover)
- Potential extension: Based on business needs and individual performance.
What we offer
We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.
Your contact:
Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.
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