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Event Specialist (Live & Virtual Events, Pod-/Videocasts) (f/m/d)

  • Bucharest (RO)
  • Marketing / Communication / Editing
  • Fulltime
  • Published: 06.02.2025
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Want to work in a culture built on mutual trust and respect? How about having the freedom to make work fit into your life (and not the other way round)? A career with Thinkproject could be just the opportunity you're looking for.

What do we do?

Thinkproject is a European market-leader in digitalisation tools for construction companies. It sounds complex, but we'll explain further! Construction companies used to use manual administration and physical paperwork for projects (sometimes hundreds of thousands of bits of paperwork for one project!). Using our construction intelligence solutions, businesses can go digital, which benefits everyone from the construction companies to the wider public. 
Our mission is to deliver digitalisation to make a safer, healthier and more sustainable AECO (Architecture, Engineering, Construction, Operations) industry. This is a really exciting time to join our company, since our founding in 2000 we have gone from strength-to-strength and have lots of exciting developments coming up soon that you could be a part of.
 
 
As an Event Manager, you oversee the planning, coordination, and execution of internal events and third-party tradeshows. This includes managing logistics, budgets, vendors, and staff to ensure high-quality experiences. Strong communication and organizational skills are essential to deliver impactful, memorable events.

What your day will look like

Key Responsibilities:
 
1. Event/Tradeshow Planning & Execution (In-Person & Online)
  • Plan and execute physical, virtual, and hybrid events, ensuring smooth operations
  • Develop event concepts, timelines, and logistics plans
  • Collaborate with stakeholders to define objectives, target audiences, and content strategy
  • Coordinate with speakers, panelists, and guests for both live and virtual events
2. Live & Virtual Event Management
  • Set up and manage live-streamed events and webinars using platforms like Zoom, Microsoft Teams or other event software
  • Ensure a seamless live experience by coordinating technical aspects such as streaming, AV equipment, and digital interaction tools
  • Work with production teams to handle lighting, sound, and video quality for online broadcasts
  • Troubleshoot technical issues in real time during live events
3. Podcast/Videocast Production & Coordination
  • Oversee the scheduling, recording, and post-production of podcast and videocast episodes
  • Collaborate with podcast hosts, guest speakers, and producers to create engaging content
  • Coordinate audio/video recordings, ensuring high production quality
  • Support the distribution of podcasts across platforms such as Spotify, Apple Podcasts, and YouTube
4. Budgeting & Vendor Coordination
  • Develop and manage event budgets, tracking expenses for both in-person and virtual productions
  • Negotiate contracts with venues, AV teams, streaming platforms, and podcast production partners
  • Source and manage third-party service providers, including tech support, designers, and video editors
5. Audience Engagement & Marketing
  • Collaborate with marketing teams to promote events and podcasts through social media, email campaigns, and online communities
  • Develop engagement strategies, including Q&A sessions, live polling, and audience interaction tools
6. Post-Event Analysis & Reporting
  • Gather audience feedback through surveys and analytics tools
  • Provide post-event reports and recommendations for improvements

What you need to fulfill the role

Qualifications and Experience
  • Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience)
  • Experience: Typically, 3+ years of experience in event management or a related field, organization and implementation of international (on & offline) events outside your own country
  • Technical Skills: Experience with Zoom, Microsoft Teams or similar platforms.
Key Skills and Competencies
  • Event Management: Strong ability to coordinate both physical and virtual events
  • Technical Proficiency: Familiarity with live-streaming platforms, virtual event software, and podcasting tools
  • Communication: Excellent verbal and written communication in English, French is a Plus - with the ability to liaise with diverse stakeholders
  • Problem-Solving: Ability to troubleshoot live event issues and ensure smooth execution
  • Project Management: Strong organizational skills, ability to manage multiple projects simultaneously
  • Flexibility & Travel Willingness: Available to travel for in-person events and oversee on-site logistics.

What we offer

Health Days I Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Demo Days I Coffee Chat Roulette I Ideas Portal I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Ulrike Ecke 

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.


Working at thinkproject.com - Make your intelligence an asset.