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Event Specialist (f/m/d)

  • Bucharest (RO)
  • Marketing, Communication, PR
  • Fulltime
  • Published: 2025-02-06
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Want to work in a culture built on mutual trust and respect? How about having the freedom to make work fit into your life (and not the other way round)? A career with Thinkproject could be just the opportunity you're looking for.

What do we do?

Thinkproject is a European market-leader in digitalisation tools for construction companies. It sounds complex, but we'll explain further! Construction companies used to use manual administration and physical paperwork for projects (sometimes hundreds of thousands of bits of paperwork for one project!). Using our construction intelligence solutions, businesses can go digital, which benefits everyone from the construction companies to the wider public. 
Our mission is to deliver digitalisation to make a safer, healthier and more sustainable AECO (Architecture, Engineering, Construction, Operations) industry. This is a really exciting time to join our company, since our founding in 2000 we have gone from strength-to-strength and have lots of exciting developments coming up soon that you could be a part of.
 
 
As an Event Manager, you oversee the planning, coordination, and execution of internal events and third-party tradeshows. This includes managing logistics, budgets, vendors, and staff to ensure high-quality experiences. Strong communication and organizational skills are essential to deliver impactful, memorable events.

What your day will look like

Key Responsibilities:
 
1. Planning
  • Lead the planning, coordination, and execution of own events, tradeshows/other 3rd party events
  • Collaborate with stakeholders and internal teams to understand event/ tradeshows goals, target audience and requirements and and ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection)
  • Maintain clear and consistent communication with all stakeholders, providing regular updates on project status, milestones, and any issues that arise
  • Ensure delivered quality and timings of all stakeholders (e.g. content, agenda und speaker selection)
2. Budgeting and Financial Management
  • Manage event budgets, ensuring all expenses are within agreed limits
  • Track expenses and negotiate with vendors to secure the best rates
  • Support in creation of post-event financial reports, analyzing profitability and cost-effectiveness
3. Logistics and Coordination
  • Coordinate with vendors, suppliers, and contractors for services such as catering, audio-visual setups, decorations, and transportation
  • Collaborate with internal team to create event/booth concept, brief agency/booth builders
  • Collaborate with design team to make sure all event/tradeshow is on brand
  • Oversee set-up, execution, and teardown of events, ensuring all logistics run smoothly
4. Team and Vendor Management
  • Manage on-site event staff, including volunteers if needed
  • Assign roles and responsibilities to team members, ensuring efficient workflows
5. Communication
  • Collaborate with the team or develop strategies to promote events through social media, email campaigns, and partnerships
  • Oversee the design and distribution of promotional materials
6. Onsite Event / Tradeshow Management
  • Serve as the primary point of contact for all event participants, staff, and vendors
  • Manage event timelines, ensuring adherence to schedules
  • Troubleshoot issues in real time, making quick decisions to maintain event quality
  • Travel to event locations to supervise and manage all on-site activities
7. Post-Event Evaluation and Reporting
  • Gather attendee feedback and measure event success through surveys, feedback forms, and metrics like attendance and engagement
  • Prepare post-event reports summarizing financial performance, client satisfaction, and areas for improvement
  • Reflect on insights gained to improve future event planning

What you need to fulfill the role

Qualifications and Experience
  • Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience).
  • Experience: Typically, 3+ years of experience in event management or a related field, organization and implementation of international events outside your own country
Key Skills and Competencies
  • Project Management: Strong ability to manage multiple tasks, prioritize, and meet deadlines
  • Communication and Interpersonal Skills: Excellent verbal and written communication in English, French is a Plus - with the ability to liaise with diverse stakeholders
  • Problem-Solving: Able to think quickly and resolve issues as they arise during events
  • Attention to Detail: Ensures all aspects of the event are executed to high standards
  • Budgeting and Financial Acumen: Experience in managing budgets, negotiating contracts, and tracking expenses
  • Flexibility and Travel Willingness: Comfortable traveling to different event locations

What we offer

Health Days I Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Demo Days I Coffee Chat Roulette I Ideas Portal I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Ulrike Ecke 

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.


Working at thinkproject.com - Make your intelligence an asset.