Introducing Thinkproject Platform
Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.
By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.
What your day will look like
The Office Administrator (Facility) is responsible for ensuring the smooth operation and maintenance of office facilities, managing administrative tasks, and supporting a productive and safe work environment.
This role requires a proactive individual with excellent organizational, problem-solving, and communication skills to oversee facility management, vendor coordination, office supplies, and general office administration.
This role is ideal for a highly organized and proactive individual who thrives in managing office facilities while ensuring a smooth and efficient work environment for employees.
What you need to fulfill the role
· 2+ of experience in cash application, accounts receivable, or a similar finance-related role..
· Excellent written and spoken English skills. Proficiency in French, German or Spanish would be a strong advantage!
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and office management software.
· ERP & Procurement Tools: Familiarity with financial and procurement platforms for budget tracking and vendor management.
· Bachelor's degree in Accounting, Finance, Business Administration, Facility Management or a related field (or equivalent work experience).
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and office management software.
Technical/Specialized Knowledge, Skills and Abilities:
· Facility Management: Understanding of office maintenance, space planning, and workplace safety regulations.
· Vendor & Contract Management: Ability to source, negotiate, and manage service provider contracts for cleaning, security, repairs, and office supplies.
· Health & Safety Compliance: Familiarity with workplace safety regulations, fire safety protocols, and emergency response procedures.
· IT & Office Equipment Management: Basic troubleshooting knowledge of office technology (printers, Wi-Fi, access control, conference room AV equipment).
· Building Systems Knowledge: Understanding of HVAC, plumbing, electrical, and security systems in an office environment.
· Budget & Expense Management: Experience in tracking office expenses, managing facility budgets, and processing vendor invoices.
What we offer
Lunch 'n' Learn Sessions I Women's Network I LGBTQIA+ Network I Coffee Chat Roulette I Free English Lessons I Thinkproject Academy I Social Events I Volunteering Activities I Open Forum with Leadership Team (Tp Café) I Hybrid working I Unlimited learning
We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.
