Office Administrator (f/m/d)
- Pune (IND)
- Office, administration, processing
- Fulltime
- Published: 02.03.2026
What do we do?
Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.
By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.
What your day will look like
Role Summary
We are seeking a proactive and well-organized Office Administrator (f/m/d) to oversee day-to-day operations of our ThinkProject - Pune office. The role involves managing facility coordination within a managed workspace environment, corporate travel and logistics, executive support, compliance documentation, vendor management, and corporate event coordination.
The ideal candidate will ensure smooth office operations, maintain regulatory compliance, and create a professional and engaging workplace experience for employees and visitors.
Key Responsibilities
- Manage daily office administration and facility coordination, including access control, seating arrangements, meeting room bookings, and workspace utilization.
- Act as the primary liaison with the workspace facility management team (WeWork) to address infrastructure, maintenance, and operational requirements.
- Handle corporate travel, accommodation, visa coordination, and related logistics.
- Provide executive assistance and hospitality support, including meeting scheduling and visitor coordination.
- Lead corporate events and meeting coordination, executing logistics for team gatherings, leadership meetings, and cultural committee initiatives.
- Manage end-to-end logistics for internal events including venue coordination, vendor liaison, catering, and materials.
- Maintain documentation related to ISMS, statutory compliance, and location-specific regulatory requirements.
- Ensure proper documentation, tracking, and management of contracts, vendor agreements, and compliance records.
- Coordinate vendor services, manage contracts, and monitor service quality.
- Prepare periodic reports on attendance, facility usage, and administrative metrics.
What you need to fulfill the role
- 3–6 years of experience in office administration or facility management.
- Experience working within a managed office or shared workspace setup is preferred.
- Strong coordination skills in corporate travel, vendor management, and event logistics.
- Familiarity with statutory compliance, ISMS documentation, and location-specific regulatory processes.
- Excellent organizational, communication, and multitasking abilities.
What we offer
We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.
Your contact:
Mehal Mehta
Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.
Working at thinkproject.com - think career. think ahead.
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