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PMO Specialist (f/m/d)

  • Bucharest (RO)
  • Consulting
  • Project Management, Product Management
  • Published: 2026-10-13
PMO Specialist (f/m/d), 1. image

What do we do?

Introducing Thinkproject Platform

Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.

By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.

What your day will look like

Mission

The PMO Specialist supports customer projects in the Professional Services organization of a SaaS ConTech company by keeping project information accurate, current, and consistent. The role administers projects in Kantata, coordinates tasks and plans across ClickUp and Microsoft Project, and assists Project Managers with operational follow-up. The PMO prepares reliable information for reporting and decisions, while final project decisions and customer commitments remain with the Project Manager and other accountable owners. 

Main responsibilities 

  • Project Data and Reporting Support: Collect and consolidate updates from workstreams, maintain data in the tools used to manage the project, and check its consistency and quality so Project Managers have reliable inputs for status reports and decisions.
  • Kantata Administration: Understand the company’s internal Kantata mechanisms, set up projects according to internal standards, and maintain project data, assignments, timelines, tasks, milestones, forecasts, and status information.
  • Task Management: Maintain clear task structures in ClickUp and Kantata, ensure owners and due dates are assigned, follow up on overdue actions, refine unclear tasks, and remove duplicate entries.
  • Resource Coordination: Track assignments, capacity, availability, absences, onboarding, role gaps, and project access, updating the relevant records and assisting Project Managers with follow-up.
  • Budget Monitoring: Maintain Kantata assignments and budget data, compare budget consumption with project progress, and provide accurate financial inputs and analyses to Project Managers.
  • Project Planning: Maintain integrated plans in Microsoft Project, including milestones, work packages, schedules, and dependencies, and provide current planning views to Project Managers.
  • Project Tools and Dashboards: Build and maintain trackers, KPIs, checklists, and dashboards using Excel, Power BI, ClickUp, and other approved tools to improve project visibility.
  • Meeting Coordination: Prepare agendas, collect topics, document decisions and actions, distribute minutes, and follow up on outstanding actions until closure.
  • Risk and Dependency Tracking: Maintain RAID logs and ensure risks, issues, actions, and dependencies have clear owners, mitigation measures, and aligned statuses across relevant systems.
  • Delivery Coordination: Track deliverables, document reviews, QA readiness, defects, retests, deadlines, and handover activities, escalating gaps to the accountable owners.
  • Decision and Workstream Support: Consolidate information across workstreams and turn incomplete topics into clear task lists, escalation proposals, and decision input for Project Managers and management.
  • AI-Enabled Data Analysis: Actively use approved AI solutions in day-to-day data analysis, assess the accuracy and relevance of AI-generated insights and outputs, and provide feedback on issues and improvement opportunities. Develop and use approved AI agents to automate report data collection and consolidation, with outputs checked before they are used. 

What you need to fulfill the role

Language Skills : Fluency in English is required 
Project Management Systems : Experience using Microsoft Project and ClickUp, or comparable project management and collaboration tools, to maintain plans, milestones, tasks, dependencies and dashboards. 
Kantata and Professional Services Automation: Experience using Kantata or comparable PSA platforms to manage projects, resources, assignments, time, budgets, forecasts and financial information. 
Project Reporting Tools : Experience monitoring and reporting project schedules, budgets, resources, risks, dependencies and delivery progress. 
Resource Management Systems : Experience using resource and capacity management tools to maintain assignments, availability, onboarding status and project access requirements. 
Project Financials : Understanding of project budgets, costs, revenue, margin, utilisation, budget consumption and delivery forecasting. 
Data Analysis and KPI Reporting : Experience analysing project data and creating operational reports, management dashboards and KPIs to identify trends, deviations and required actions. 
Master Data Management : Experience maintaining complete, consistent and accurate project, resource, task and financial data across operational systems. 
Process Documentation : Ability to document project governance, operational processes, decisions and working procedures clearly. 
AI Literacy and Output Validation : Use approved AI tools responsibly to improve analysis, reporting, problem-solving, and documentation while critically reviewing AI-generated outputs for accuracy, relevance, and completeness. 
Soft Skills

  • Structured and Organised Working: Work methodically, maintain reliable project information, and turn complex or incomplete input into clear plans, task lists, and status updates.
  • Take responsibility for assigned PMO activities and ensure that actions, data, reports, and follow-ups are completed reliably.
  • Maintain accurate project, resource, budget, task, and reporting data while identifying missing or inconsistent information. 
     

What we offer

Hybrid working | Work from abroad | Flexible working hours | Language courses | Great learning opportunities | Headspace access | Women's Network | Corporate volunteering | Social events

We are a passionate bunch here. To join Thinkproject is to shape what our company becomes. We take feedback from our staff very seriously and give them the tools they need to help us create our fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.

Your contact:

Preethika Ramdass

Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.


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